Medical Assistant - Administrative

Physician Services Coordinator $23-25/hr

Seeking an exceptional Medical Assistant to join our team in Salem, OR!

Starting Salary: $23-25/hr Depending on Experience

Advanced Recovery Systems (ARS) is an integrated behavioral healthcare management company committed to transforming lives through comprehensive treatment. With our advanced approach to patient care, we are seeking exceptional medical assistants like you to join our team. We have facilities in various regions of the U.S., and since our inception, we have been unwavering in our mission to support individuals on their path to recovery. To learn more about our mission and commitment, visit our website at www.advancedrecoverysystems.com.

Recovery Village Salem (RVO). We are excited to announce our newest facility, The Recovery Village Salem, is scheduled to open in the Fall 2025! Discover more at www.advancedrecoverysystems.com/centers/the-recovery-village-salem/.

We value our employees and recognize the critical role they play in saving lives.

When you join our team, you can expect: 

• Competitive Starting Pay: $23-25/hr Depending on Experience
• Paid Time Off: Up to 3 weeks/year | Accrual begins on Day 1 of employment
• Retirement: 401K + match
• Insurance: Health, Vision, Dental, Life & Teladoc access and visits
• Matching HSA: Up to $1500/year company contribution
• Travel Concierge, LifeMart Employee Discounts, Health Advocate, EAP Program
• And much more!

The Physician Services Coordinator (PSC) assists physicians and other medical staff in day to day scheduling inpatient and outpatient visits, supporting medical staff in the use of database technology and electronic medical records, compliance auditing, and management of patient urine screenings. Works effectively with the facility leadership team to ensure success of the facility by completing the following core job duties and other required tasks:

• Scheduling daily Physician and Nurse Practitioner visits (i.e. keeping a spreadsheet, adjusting for level of care changes, ensuring appropriate number of visits occur, coordinating with billing/finance).
• Following up to ensure notes are complete/signed.
• Scheduling patient visits and assisting them prior to their appointments.
• Support the medical staff with the electronic medical record.
• Helping to ensure MD/NP workflow is kept constant with coordination of getting patients to the MD/ DO/ NP providers.
• Auditing discharge summary compliance.
• Helping to manage weekly urine screenings and maintaining data as needed.
• Working with UR on scheduling MD to MD reviews as needed.
• Working with Medical Director to set up call and other coverage schedules.
• Gathering data for QA and other data needs.
• Receiving/organizing and pre-populating short term disability paperwork.
• Assisting with discharge process (getting medications prepared).
• Maintain Suboxone spreadsheet per DEA requirements as applicable.
• Assisting in orienting new medical staff (EMR, tour, etc).
• Maintaining the physician handbook.
• Reporting any concerns to immediate supervisor.
• Other duties as assigned.

• High School diploma or equivalent, Bachelor’s Degree in a health services related field preferred.
• Minimum one year in a healthcare setting; If currently an employee of ARS, must have worked a minimum of 6 months in an ARS treatment center.
• Medical Assistant (MA) preferred.
• Proficiency in the effective management of physician schedules and medical documentation within patient charts; i.e. keeping a spreadsheet, adjusting for level of care changes, ensuring appropriate number of visits occur, coordinating with billing/finance).
• Ability to follow up to ensure notes are complete/signed
• Scheduling outpatient visits and assisting them prior to their appointments
• Demonstrate the ability to maintain Suboxone spreadsheet per DEA requirements; assisting in orienting new staff (EMR, tour, etc.); maintain the physician handbook.
• Demonstrate patient confidentiality.
• Demonstrate competence in working effectively as a team member, as well as independently.
• Demonstrate effective time management.

JOIN OUR TEAM: Click the "Apply" button or, email your resume to tfortuna@advancedrecoverysystems.com

Advanced Recovery Systems complies with state and federal nondiscrimination laws and policies that prohibit discrimination based on age, color, disability, national origin, race, religion, or sex. It is unlawful to retaliate against individuals or groups based on the basis of their participation in a complaint of discrimination or on the basis of their opposition to discriminatory practices/EEO. We are proud to be a drug-free workplace.

Are you considering relocation? Discover Salem, OR—a perfect mix of history, outdoor beauty, and modern living. Stroll through the charming downtown area with its unique boutiques, or enjoy the scenic beauty of nearby parks like Minto-Brown Island Park. Immerse yourself in Salem’s rich history with landmarks like the Oregon State Capitol and the Willamette Heritage Center. Enjoy the convenience of being close to Portland for work and entertainment. With diverse housing options, excellent schools, and a close-knit community, Salem is a fantastic place for both families and professionals. Experience Oregon living with a blend of natural beauty and welcoming vibes. Make Salem your home and embrace a lifestyle of comfort and charm. Learn more at www.cityofsalem.net. We look forward to discussing how you can be part of our mission and the exciting career opportunities awaiting you in Salem, OR.