Medical Assistant (Administrative)

Up to $25/hr (Physician Services Coordinator)

Seeking an exceptional Medical Assistant to join our team in Ridgefield, WA!

Starting Salary: $23-25/hr Depending on Experience

Advanced Recovery Systems (ARS) is an integrated behavioral healthcare management company committed to transforming lives through comprehensive treatment. With our advanced approach to patient care, we are seeking exceptional individuals you to join our team. We have facilities in various regions of the U.S., and we have been unwavering in our mission to support individuals on their path to recovery. To learn more about our mission and commitment, visit our website at www.advancedrecoverysystems.com.

Recovery Village Ridgefield (RVR). With a detox facility in Vancouver, Washington and our inpatient facility in Ridgefield, Washington, The Recovery Village Ridgefield is an accredited adult rehab facility that delivers evidence-based, compassionate care for substance use disorders and co-occurring mental health conditions. This private 80-bed facility offers high-quality addiction care in the scenic setting of the Cascade Range. Serving all of the Pacific Northwest, The Recovery Village Ridgefield is a short drive from Portland and 30 minutes from Vancouver. Discover more at https://www.advancedrecoverysystems.com/centers/recovery-village-ridgefield/

We value our employees and recognize the critical role they play in saving lives.

When you join our team, you can expect: 

• Competitive Starting Pay: $23-25/hr Depending on Experience
• Paid Time Off: Up to 3 weeks/year | Accrual begins on Day 1 of employment
• Retirement: 401K + match
• Insurance: Health, Vision, Dental, Life & Teladoc access and visits at NO cost to the employee
• Matching HSA: Up to $1500/year company contribution
• Travel Concierge, LifeMart Employee Discounts, Health Advocate, EAP Program
• And much more!

The Physician Services Coordinator (PSC) assists physicians and other medical staff in day to day scheduling inpatient and outpatient visits, supporting medical staff in the use of database technology and electronic medical records, compliance auditing, and management of patient urine screenings. Works effectively with the facility leadership team to ensure success of the facility by completing the following core job duties and other required tasks:

• Review overnight/weekend emails for medical provider triage. Review the H&P completion report— bring to Flash
• Print out labs from Quest and bring to Flash for signature. Review Power BI and bring to Medical Director as requested: Bring to Flash
  • Upcoming discharge summaries not completed in 5 days ( Facility Metrics Medical)
  • Order validation (Facility Metrics Medical)
  • Documentation Not in Final Report
• Scheduling daily Physician and Nurse Practitioner and Physician Assistant visits (i.e. keeping a spreadsheet, adjusting for level of care changes, ensuring appropriate number of visits occur, coordinating with billing/finance). Send to BHT’s for transportation coordination of patients to providers.
• Maintaining data reports from Power BI including all facility medical metrics: History and Physical Timeliness, Discharge Summaries completed within 5 days, Diagnosis in 24 hours, Suicide Assessments in 24 hours, PDMP is documented within 48 hours, EKG is documented, Order validations within 24 hours. Productivity metrics are met, i.e., Daily medical visits ASAM 3.7 WM (Detox) or ASAM 3.7 (Medically Managed Residential) and ASAM 3.7 (intensive Inpatient), twice a week medical visit for ASAM 3.5 (Residential Care) or ASAM 3.5 Clinically Managed Residential and MH Residential ( where applicable) a min of 4 times a week. PHP and IOP should be weekly. Send to medical director as directed.
• Assisting case manager with patients with Leave of Absence and Short-Term Disability paperwork.
• Will be cross trained as a BHT for emergencies (patient needing a 1:1 etc.)
• In conjunction with the medical director--monthly schedule for medical staff, on call coverage and weekend coverage. Including PRN’s.
• Med Exec monthly meeting and type the minutes.
• Keep track of all MAT patients on spreadsheet and scanning in the MAT agreement once signed by patient and provider.
• Assist with obtaining paperwork for obtaining Vivitrol, Sublocade and other medications that may need a prior authorization.
• Assisting in orienting new medical staff. (EMR, Tour, Relias, ADP)
• Maintaining the physician handbook—online at this time as well
• Auditor of charts from medical records: Printing the charts that need to be fixed and having that provider fix the mistakes, sign, and date. Scan into the patient’s chart to finish the audit process. (These requests come from billing/ auditor)
• ARS Staffing Calculator for Medical Director & CFO. Daily and submitted monthly.
• Order prescription pads when due.
• Schedule interviews for new hires with Medical Director.
• Helping to manage data management of urine screenings and reporting to the medical department.
• Working with UR on scheduling MD-to-MD reviews as needed.
• Reporting any concerns to immediate supervisor.
• Will assist nursing with difficult blood draws.
• Will do EKGs if needed.
• Other duties as assigned.

Minimum Qualifications

• High School diploma or equivalent required
• Minimum one year in a healthcare setting required
• If currently an employee of ARS, must have worked a minimum of 6 months in an ARS treatment center required

Preferred Qualifications

• Medical Assistant (MA) experience strongly preferred.
• Bachelor’s Degree in a health services related field preferred.

Advanced Recovery Systems complies with state and federal nondiscrimination laws and policies that prohibit discrimination based on age, color, disability, national origin, race, religion, or sex. It is unlawful to retaliate against individuals or groups based on the basis of their participation in a complaint of discrimination or on the basis of their opposition to discriminatory practices/EEO. We are proud to be a drug-free workplace. Other Titles: CMA Certified Medical Assistant, RMA Registered Medical Assistant, Administrative Medical Assistant, Clinical Medical Assistant

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